Event Guidance Notes 2018
A GUIDE FOR FIRST TIMERS and AIDE MEMOIRE for others!
(You can download this page as a pdf file and print it - click here.)
Thank you for entering your school in the British Schoolgirls Races 2018. For those of you who have not been before it must seem very daunting! I hope that some of the details below will answer some of your questions.
If you are new to the resort please don't forget to look at our resort plan which shows the main areas we use in the resort. Click here to see that page.
PLEASE READ THE RULES OF THE EVENT VERY CAREFULLY AS THEY HAVE ALTERED THIS YEAR.
The changes are para 7d) replacement of injured racer by nominated reserve. Para 10) Clubs will no longer be accepted. Para 32) Attendance at Prize-giving
SATURDAY 27th JANUARY or EARLIER!
Getting to Flaine
Most schools fly into Geneva using BA, Easyjet or Swiss. Flaine is just over an hour from Geneva by road and we have an arrangement with a transfer company ‘Go Massif’ who offer favourable rates to anyone attending the event. (Click here for Rates). To book please email Matt at Go Massif email@example.com to get the BSR2018 rate.
Flaine is a small, purpose built, resort, constructed into the mountains on three levels. The main level is Flaine Forum, this houses most of the shops, and restaurants, the bank, post office and tourist office. There are two Club Hotels on this level plus a newly refurbished hotel and various apartment blocks, from here there are two free lifts which travel on demand to Flaine Forêt on the higher level. Flaine Forêt houses The Auditorium, where we have the team captains’ meeting and prize-giving, also a small shopping centre containing a supermarket, small butcher section, bakery, delicatessen and a pub/restaurant. All accommodation in Flaine Forêt is in apartment blocks, this is where most teams stay. The lowest level is Flaine Font de Neige which is a short walk down-hill from Flaine Forum (but a longer walk up!) Again, all the accommodation is in apartment blocks but this area does tend to be considerably cheaper than the other levels as it is a walk away from the main resort. There is also accommodation in Residences Eos and Helios, found on the road before reaching Flaine Forêt. There is some transport from here but often difficult early morning and in the evening.
The Hameau is an area at the top of the mountain on the approach to Flaine, it consists of individual Chalets and larger chalet style apartment blocks and residences. Your will need your own transport if you book here as the taxi service is infrequent. It can be very difficult for the girls to get to the start area in time as the 'normal' lifts don't open in time. Probably better NOT to stay here.
Most teams stay in Les Terrasses de Veret (with indoor pool) or Residence de la Forêt (Pierre et Vacances) in Flaine Forêt. These are both three stars and have reception desks manned for part of the day and evening. The hotels in Flaine Forum are mainly Club Hotels so prices include all meals, ski hire, ski lessons, lift passes etc. Villages Clubs du Soleil (Hotel Aujon) and MMV Le Flaine will take bookings for a few days if they have availability but only a week or so before the races. Opened last year Hotel Terminal de Neige takes bookings by the day. Also available are apartments in recently opened Centaure in Flaine Forum, Pleiades in Forêt, and Les Terrasses d’Eos which is five star but out of the resort as is the four star Refuge du Golf in Hameau.
Once again this year we are using Erna Low for our accommodation and Richard Crowley is the main contact.
T: 020 7584 2841 (Ski Reservations Mon-Fri 0800-1900, Sat 0930-1700)
They are offering four alternatives
1.Les Terrasses de Veret
This residence is in Flaine Forêt just near the slopes. It has an indoor swimming pool and sauna and an outdoor hot tub. The accommodation can start on Friday or Saturday for four, five or six nights which some schools find very useful. The apartments are fairly basic and when you look at the details of ‘Room Type’ there will be two people in a bedroom and the rest in the lounge so quite a squash!
2. Pierre et Vacances Residence de la Foret
This is also in Flaine Forêt next to les Terrasses de Veret. It is slightly smarter but this year will only offer accommodation starting on the Saturday for seven nights, although at present they are giving a 20% early booking discount.
This is a newish building and is a much higher quality of accommodation that the two previous suggestions. It is outside Flaine, a short bus ride away, but when conditions are right it is possible to ski down to Flaine. They are only offering a seven day rate starting on Saturday but at present are offering a 20% early booking discount.
4. Terminal Neige Totem
This is the newly refurbished hotel with good facilities which has already proved popular so is likely to book up quickly! Erna Low have rates for bed and breakfast or half board starting on Friday or Saturday for four, five or six days. They have small Classic rooms and larger Club rooms available, each sleeping 2 people. Please contact Erna Low to discuss the best configuration for your group.
Ski & Boot Hire
There are many ski hire shops in the resort but we recommend racers to use Simond Sport in Flaine Forum which is very near the race pistes and therefore convenient if equipment needs to be changed. They stock good racing skis and give a special rate to our competitors. Sophie Simond is an ex-French ski champion, with racing children so she can give useful advice. It is essential to pre-book your equipment to save time on arrival and ensure she has the correct skis in stock. Her contact is firstname.lastname@example.org) and the website is www.simond-sports.com
Simond Sport will stay open late on Saturday evening and open early on Sunday, to Tuesday for our racers. For adults staying in Flaine Forêt we recommend Flaine Sport (in the same building as Pierre et Vacances) who are all English speaking and will give you excellent friendly service.
THIS IS VERY IMPORTANT. THE GIRLS MUST HAVE THE CORRECT HELMETS OR THEY WILL NOT BE ALLOWED TO RACE.
The girls must wear helmets for all training and races, including the parallel slalom and during course inspection as it is an integral part of each race. Helmets must conform to a Competition Standard. ‘Soft Ear’ helmets can be worn for Slalom races but hard shell helmets are mandatory for Giant Slalom. NO Cameras or camera mountings are allowed on helmets. The regulations for helmets are strict and anyone not wearing the correct helmet will not be permitted to race. Please click here to download the Guide to Helmets.
Please make sure you bring the correct helmets to Flaine as you will not be able to hire them in Flaine this year. A well-fitting helmet is essential and passing helmets between team members is not a safe practice.
Unless your girls are experienced racers using one pair of skis for both disciplines will be adequate. These must be Giant Slalom skis, Slalom skis should not be used for GS. Sophie Simond will advise on type and length.
It is not necessary for the racers to have cat suits! Some girls, who are registered racers, have `their own but these are expensive as they are made of special material and have padding in all the correct `places. Wearing cat suits which do not conform to the British skiing standard is dangerous. Most girls ski in salopettes, with a hoody or sweat shirt on top. One of our sponsors Beyond X- `Impulse offers a prize of a free specially designed race suit plus discounted suits for the rest of the team if `required. Most teams have some form of ‘team uniform’ usually hoodies. We purchase our T shirts from Edward Sinclair and he will be happy to provide any printed hoodies etc see www.edwardsinclair.com
The girls will also need good waterproof gloves, goggles and some suitable waterproof footwear for walking around the resort. Our sponsors Ski Bartlett www.skibartlett.com, Filarinski (Rinski) www.filarinskis.com; Snow and Rock www.snowandrock.com and Cotswold www.cotswoldoutdoor.com all supply suitable items at a reasonable price which can be ordered on line
These can be pre-booked through us to obtain a special rate. They are for Flaine only. Anyone accompanying racers can also buy these passes. It is possible to buy a supplement for Grand Massif for people wishing to experience the vast skiing the area has to offer.
The Welcome Desk - 8am – 7pm
This will again be situated in the Residence de la Forêt This is in Flaine Forêt, see map of resort on the website. It will be manned from 8am – 7pm on Saturday and we will be able to answer all your questions. You will be able to collect your Welcome Packs which include the programme, details of training, your ski passes, T-shirts for the team and various other pieces of information. Anyone arriving before Saturday can let me know and I will try to arrange to meet them.
The Race Office
This will be situated in Flaine Forêt, Residence Belier 32B3. This is opposite Residence de la Forêt and is the second bridge after turning right out of the Main passenger lift from Flaine Forum. Details of opening hours etc will be given later
SUNDAY 28th JANUARY 2018
We organise training for our competitors using instructors from the French Ski School (ESF) who are experienced in race training. We aim to make groups of six or seven racers per instructor and also try to put teams of similar ages and skiing experience together. The trainers usually start by free skiing around the resort to get girls warmed up and to ascertain their level. Then they put up poles and do sessions on giant slalom and slalom so that racers have the opportunity to familiarise themselves with the race pistes. There are also other independent companies offering training but in adverse weather conditions they can have trouble getting space for training lanes. There is a lunch break when ‘Le White Pub’ by the Tourist Office and Le Pre near the Cable Car offer us special menus. The instructors stagger lunch time to prevent queuing. They will let you know the timing for lunch at the start of the day. Parents and teachers are then free to ski on their own; but must not ask instructors if they can accompany the group. Those taking training should meet outside the ESF in Flaine Forum at approx. 9.15 (time to be confirmed). Your whole group need to be ready to ski at this time especially if you are with another team. For anyone unfamiliar with the resort we can arrange for you to link up with people who know the area for skiing on Saturday and Sunday
It is also possible for a group to hire an ESF instructor for the full duration of the event, ie training on Saturday and Sunday, looking after the girls, inspecting the course and putting them into the gates on the two race days.
Many schools bring more than three pupils and after the Sunday training the instructors can advise who should be in the team. All the girls should have been entered on the Team Entry Form and those not racing will be marked as ‘nominated reserves’. The team can consist of girls of any age with year of birth 1998/2005.. There are team prizes but also individual prizes in age categories. Final ‘Team Order Forms’ which give the order in which the girls will race must be given into the Race Office at the latest by 3.30 pm on Sunday otherwise girls will race in the same order as the original Team entry form.
Please note that once a girl has been nominated on the ‘Team Order Form’ and a bib number has been allocated no substitutes are allowed unless a racer has been injured during the event and has been declared unable to race by a doctor. In this case one of the ‘nominated reserves’ can race.
Reserves can also be entered to race in the parallel slalom, but must have signed an athletes’ declaration.
Parallel teams are seeded from the first run of the Giant slalom race but in the case of bad weather, or lack of time, we do reserve the right to limit the number of teams taking part in the parallel slalom.
The Team Captains’ Meeting and Competitors’ Briefing will take place at 17.30 on Sunday in the Auditorium. This is in Flaine Forêt and is opposite the Shopping Centre and Perdrix Noire restaurant. All team captains (adults) and all racers should attend this briefing when the team running order will be announced for both days. This will be the result of an electronic draw supervised by the Technical Delegate (TD) who will be appointed later in the year.
New racers will be given details of how to ski down the race track and the rules of racing will be explained. It is very important that all racers attend so they know what to do if they fall or go the wrong way during a race. The Sunday programme and a draft race programme are available on the website. The final program for the races will be available at this meeting.
Gate Keepers will be asked to stay on for a briefing immediately after the above meeting. A draft rota of Gate Keepers will be available at Registration. It is a condition of entry that every team must produce at least one gate-keeper either on Monday or Tuesday. (Note: Schools with A and B teams must produce two gate keepers) The role of the gate keeper can be downloaded by clicking here. The briefing is for ALL gate-keepers, the role will be explained, highlighting any changes, the rota will be presented and any questions will be answered. During the races Gate-keepers are offered hot drinks and between the races they receive sandwich lunches.
A Drinks Reception
This will follow the meetings, courtesy of our sponsors Nimrod Capital and Erna Low
MONDAY 29th JANUARY 2018
The Race Pistes
These are situated on pistes and end in the resort - non-skiers can easily reach them on foot. Full details of programme and venue will be given on Sunday evening at the Team Captain and Competitors meeting and will be on the website.
A list of bib numbers will be available on Sunday evening on the website and also at the following locations. The door of the Race Office Belier 32B3 (official notice board), the tourist office in Flaine Forum and on boards in Pierre et Vacances and Terrasses de Veret.
On race days, bibs can be collected at 8am from the finish hut at the bottom of the race piste. Competitors should know their bib numbers in order to collect their bibs. It is essential that all bibs are handed in at the bottom of the slope after racing each day. PLEASE note you will get a different bib for the Tuesday.
The lifts are usually open at 8am and a course inspection, followed by the actual race which starts at approx. 9am. It is planned to have two Giant Slalom races on Monday. There is usually an hour’s break between first and second races to allow for the course to be changed. This gives time to give the racers some lunch. The nearest toilets are either at the Cable Car or by the Car Park –near the bottom of the Slalom Piste behind the Covagnes Café.
During both race days – (British Competition Rule) if any racer in the Under 14 (date of birth 2004-2005) category fails to finish or is disqualified she is allowed to compete in the second run of that discipline. Anyone in the older Categories (date of birth from 2003 or earlier) who does not finish or is disqualified from the first race may not compete in Race 2 of that discipline.
After the second race the parallel slalom is set up and the team draw is displayed. This is the most exciting race of the event! Teams race against each other on two short parallel courses. This is a ‘knockout’ competition and teams are seeded on the results of their first run of the day so the two fastest teams should meet in the final! As previously mentioned we will allow substitutes for parallel slalom as long as the team names are submitted by Sunday at 3.30. If for any reason there is not enough time for a full Parallel Slalom, some teams may not be able to compete
Will be posted on the British Schoolgirls’ races website as soon as possible.
TUESDAY 30st JANUARY 2018
Two races of Slalom will be run in a similar format to Monday and most probably be held on the same piste.
This is held in the auditorium in Flaine Forêt. There are a great many trophies for individuals and teams. However there is also a ‘draw’ thanks to our sponsors who give us great prizes so every racer has an equal opportunity to go home with something. It is a condition of entry that All teams attend this Prize-giving.
After prize-giving we have a final reception, again sponsored by Nimrod Capital and Erna Low. Many of the instructors and people who have been working ‘on the hill’ join us for a drink and this is an opportunity to say your farewells.
Dealing with injuries during racing
We do have a doctor available all through the event. In the event of a racer having an accident we would ask you to allow the Staff on the hill to attend the racer.
Yoann from Photozoom and his team will be on the piste taking photos of the racing. Yoann has a shop in Flaine Forum and also intends to show his photos in the Auditorium during the receptions and will be able to take orders. The photos will also be available to purchase after the event from the website. Full details later
Apart from racers, gate keepers and officials. Coaches and trainers must apply for accreditation in order to accompany their team onto the race piste. Due to safety regulations no unauthorised persons are allowed on the side of the piste during races. There are very good views of the racing from the finish area.
Please note that each team MUST be accompanied by a minimum of 2 adults, one of whom must be female. One female adult must reside with the team, another must be nominated to take over in case of an emergency. This is to comply with the requirements laid down by Snowsport England’s Snowsafe Manual 2017. - download this policy here. Any queries please contact Sarah Richardson, email@example.com.
The teams are given free BSR2018 T Shirts. It will be possible at a later stage to order more.
We have a large team of organisers, all of whom are volunteers, all doing an important job both on and off the snow. They will be wearing the LSC pink ‘Macs’ on snow or pink shirts/fleeces/gilets at other times and will be happy to answer most of your questions.
Queries I am aware that there are new schools this year and also new teachers/parents in charge of teams. If you have any queries please send me an email to firstname.lastname@example.org and I will get back to you as soon as possible.
Chief of Championships