FINAL Pre-Event Notes 2018
A VERY HAPPY NEW YEAR
I look forward to seeing you all very soon. We have had an amazing amount of snow already this season. Quite a lot more is forecast between now and the end of January so it should be very good for the races.
Please read the following carefully and pass the information to all the teachers and parents involved. Most of this has already been sent but there are some new points!
To find any of the information mentioned below go onto the website www.britishschoolgirlsraces.co.uk press the ‘How to Enter’ tab and then go to 'Event Guidance Notes' and ‘Downloads’ on the dropdown menu.
1. IMPORTANT DEADLINES
A big ‘thank you’ to everyone who has already submitted your forms. For those who have still to do so, please make sure you send you forms if possible well before the deadlines as it is a great help.
*** Wednesday 10th Jan – TEAM DETAILS FORM
Please check the dates of birth carefully as I have been given some that are not the same as those given last year also some girls seem to have been born in 2017!
*** Monday 15th Jan – at the latest TRAINING, PASSES and EXTRA T SHIRT FORM
These forms are on the website www.britishschoolgirlsraces.co.uk. Click on the ‘How to Enter’ tab then on the dropdown menu again click on ‘How to enter’ this brings up form 2 and 3 which need to be completed.
*** Saturday 27th Jan- ATHLETES DECLARATIONS (see downloads)
*** Sunday 28th Jan – TEAM ORDER FORM (see downloads) The form will also be in Welcome Pack envelope and must be handed in by 15.30pm)
Please make sure you have read the BSR Rules (see website) and are sure your racers are eligible. Remember ages are based on Calendar Years NOT School Year. i.e. it is age on 1st January 2018.
Every Head Teacher will be asked for confirmation of the eligibility of the girls entered.
The final team, including team order, can, as previous years be changed up to 15.30 on Sunday 28th January 2018. Reserves may compete in the parallel slalom and (new this year) as a substitute in cases of injury or illness confirmed by a doctor. Their names must be submitted on the team order form and must adhere to the same eligibility criteria as the racers
NB Any team not submitting a form by this time will be assumed to be racing in the same order as the team entry form.
NOTE AMENDMENT TO RULES
According to British Competition Rules U14 are competing in two one run races while U16 and U18 compete in one two run race. This means that if an U16 or U18 does not finish the first race or is disqualified they cannot take part in the second run. We have permission to relax this rule for 2018 and so every racer will be able to do two runs in both disciplines. However for any U16 or U18 who did not complete the first run the second run result will not count.
3. PARTICIPANTS LIST
This will be sent out for checking on 11th Jan when hopefully I will have all the information! It will also be available at the Welcome Desk and at the Team Captains Meeting. It MUST be checked and signed to confirm all the information, especially year of birth, is correct. There have been some errors in the past.
4. ATHLETES’S DECLARATIONS (See above)
These forms are available on the BSR website and must be completed by Saturday 27th Jan for every competitor who is not already registered as a racer with BSS. These must be signed by a parent (or teacher ‘in loco parentis’). Please email these to the Race Office (firstname.lastname@example.org) ASAP or hand them in at registration. Without this a girl will not be permitted to race.
For those who have booked Saturday training please meet me at 9.30 outside the ESF in Flaine Forum ready to ski. (on the same level as the Cable Car). I will bring the ski passes for any group who has not been able to collect them. Please ensure that all the girls in your group are on time.
For Sunday training TEAMS should meet outside the ESF by 9.15 am ready to ski again making sure ALL the girls in your group are present -further information re groups will be in your welcome pack. Please will teachers or parents NOT ask the instructors if they can accompany the girls during training.
These must be ordered by 15th Jan. They are ‘hands free’ and do not require a photograph. We pay a deposit for the passes so PLEASE remember to return them after the event, if possible at prize-giving. We lose about 40 a year which is costly.
All racers require passes for training and race days. Passes must be carried always and anyone needing access to the race piste (including and trainers and gatekeepers) must also have a pass.
Teachers and parents may also take advantage of the discounted price.
7. EQUIPMENT HIRE
Simond Sport in Flaine are again offering us a good discount on ski and boot hire. With so many racers we find that skis often get muddled, so it is a good idea to mark skis with School/Racer name – use black marker on white tape.
If you have not already done so, please complete the order form (on the website) and email it to Sophie Simond email@example.com this will enable her to allocate the correct skis for your racers. The skis will be available from the shop in Flaine Forum, it is near the race piste in case you need anything changed or altered. The shop will open until 19.30 on Friday, from 8am to 20.00 on Saturday and Sunday and will open at 7.30 on Monday and Tuesday.
For parents and teachers staying in Flaine Forêt, we recommend using Flaine Sport (to the left of Residence de la Forêt) for all your skis and other needs.
It is mandatory for all competitors to wear a helmet for all races, including the parallel slalom and during course inspection which is an integral part of each race. Please see details of the specification for helmets on our website. Basically add-on items such as camera mounts stuck onto the surface of the helmet are not permitted. Hard shell must cover head and ears, except for slalom in which soft protection over the ears is allowed. Sunglasses must not be worn during racing. Woolly hats etc. must not be worn under helmets. Helmets will be checked.
ALL teams are expected to provide at least one gatekeeper (2 if you have two teams) for either the Slalom or Giant Slalom races. A list of teams and their duty day will be available at registration on Saturday. This will show the name of the Team Captain who will be responsible for doing the duty or for nominating a substitute. All gatekeepers must attend the Team Captains/Racers’ Briefing, which will be held in the Auditorium on Sunday at 17.30 where instruction for gate keepers will be given.
As many of you are new to ski racing, details of ‘the role of the gate keeper’ can be found on our website. Please download this before the event so you will have time to digest the information and raise any queries with the Chief Gatekeeper
Please note the insurance cover required (see below)
11. REGISTRATION / WELCOME DESK
On Saturday 27th January a ‘Welcome Desk’, will be situated in the Reception Area of Résidence de la Forêt (Pierre et Vacances) Flaine Forêt. Please come to register asap. Ski passes and information packs will be available also T shirts and ‘goodies’. The desk will be manned from 8.00 to 18.00. It is helpful if schools let us know their ETA in Flaine beforehand so we can man the desk efficiently. Please email expected arrival time in Flaine and accommodation details to firstname.lastname@example.org If you are arriving on Friday or after 18.00 on Saturday please let me know beforehand and I will arrange for you to collect your pack etc.
12. FIRST TIMERS
We are very aware that some teachers and parents are coming for the first time and perhaps do not know anyone and are therefore reluctant to ski on their own while the girls are training on Sunday. We have some very experienced skiers who know Flaine and are very happy to show people around the pistes and explain where racing will be taking place. Please email me in advance the names of anyone who would like to take advantage of this offer. email@example.com
13. RACE OFFICE
Apartment 32 Belier B3 in Flaine Forêt Belier is opposite Résidence de la Forêt (P & V)
(Turn right from the ‘Ascenseur / Red Devil) middle bridge, left hand flat on top floor
Office Hours: Friday 26th Jan 17.00 to 18.00
Sunday 28th Jan 15.00 -17.00 NB Team Captains Meeting at 17.30 (Auditorium)
Monday 29th Jan and Tuesday 30th Jan 16.00 to 17.00 NB Prizegiving 17.30
14. NOTICE BOARDS
Please follow the British Schoolgirls Races twitter feed.
All Official Notices will be displayed on the website - www.britishschoolgirlsraces.co.uk.
In addition, all official notices, start lists, results etc. will be posted outside the Race Office, also on a board in the Reception Area of Residence de la Forêt (Pierre et Vacances) in Flaine Forêt.
Please follow the British Schoolgirls' Races twitter feed which will let you know when the results are online each day - plus any other important information from the event.
The results will be posted on the website - www.britishschoolgirlsraces.co.uk as soon as they are available
The results will also be posted daily on the Notice Boards as above.
16. TEAM CAPTAINS MEETING-RACERS BRIEFING
This will be held on Sunday 28th January at 17.30 in the Auditorium, Flaine Forêt. All racers, team captains and gate keepers must attend. The ‘draw’ for both Giant Slalom and Slalom starting order will be announced.
Following these meetings NIMROD CAPITAL and ERNA LOW invite everyone to have a drink in the Foyer of the Auditorium. Directions and details will be in your welcome pack
This will be held on Tuesday 30th Jan at 17.30 at the Auditorium. This is an integral part of the event and all teams are expected to attend. Please give yourselves plenty of time to get there. A film of the races will be shown, there will be a prize draw and photos of the racing will be available to purchase. This will be followed by a Drinks Reception again kindly hosted by NIMROD CAPITAL and ERNA LOW
Yoann and his colleagues from Photozoom will be photographing everyone while racing, also on training day and at prize-giving. Yoann’s shop is on the top level of the Galerie Marchant in Flaine Forum, he will also show his photos in the Auditorium after Prize-Giving, and they will be available to buy. They will also be on his website. Further details will be in the Welcome Packs. Parents and teachers MUST NOT access the race piste to take photographs during the races as this is a potential safety risk.
19. PHOTO OPT OUT
If any competitor does not consent to the use or publication of their images for publicity purposes they should complete an Opt-Out form and return it to me. (see downloads)
20. CHILD PROTECTION POLICY
Please make sure you read our CPP. You can download a copy from www.britishschoolgirlsraces.co.uk Sarah Richardson our Child Protection Officer should be the first point of contact and will be in Flaine.
21. HEALTH INSURANCE
We recommend that everyone carries the EHIC (European Health Insurance Card) Please note this does not replace travel and ski insurance. It will not get you off the mountain or repatriated. It may however cover part of your medical expenses in the EC. Lost baggage and personal effects are not covered by it. PLEASE check to see that your card is in date.
Please make sure all the racers/non-racers have the correct insurance cover including the days of outward and homeward travel. MPI one of our sponsors has offered insurance at a special rate for all those coming to the races. If you have not already booked there is still time. Please see details of insurance on the ‘how to enter’ area of the website.
Please make sure that each competitor has a printed copy of her insurance policy with her travel documents. If someone has an accident, you may not be able to print it out in Flaine.
Representatives of MPI will be in Flaine so they will be able to assist if there are any problems. Please note that anyone acting as a gate-keeper should have full ski insurance including cover for acting as a race official.
Under the revised British Competition Rules (and the International Competition Rules published by the International Ski Federation) all coaches entering the race piste at any time must fill in an accreditation form and be accredited by the organising committee. Those acting as gate judges will be automatically accredited for that race.
We have again arranged a special menu for you at ‘The White Pub’ (near the Tourist Office in Flaine Forum) Details will be in your welcome pack.
The trainers will be asked to stagger lunch time for the groups so they can be served quickly
Members of the Organising committee will be in ‘The White Pub’ on Sunday 28th from 12.00, they will be available to answer questions and to collect team order sheets, athletes’ declarations etc.
Le Pre, which is beside the DMC has a suitable menu and offer a 15% discount to those involved in the races. Special discount cards will be given in the welcome packs These can also be used in Le Desert Blanc at the top of the DMC.
25. UNDER AGE DRINKING
There are very strict laws in France regarding under-age drinking.
All young people will be asked for ‘proof of age’ but party leaders MUST make sure that no one in their party under 18 attempts to buy or is bought an alcoholic drink.
26. SKIING SAFELY
Please do not ski off-piste without a guide. Flaine has many pot-holes which are unmarked and very dangerous if there is not a good covering of snow. Please refer to the exclusions in your insurance policy. The Committee of the BSR cannot be held responsible for any accident or injury
27. SPECIAL MEAL - after the Prize Giving
We have again arranged for Chalet Bissac to open specially for dinner after the Prize-giving on Tuesday 31st January.
It is a lovely traditional Chalet with an open fire situated on the piste a few minutes’ walk from Les Terrasses de Veret. (No worries about the Red Devil breaking down!)
They are offering a meat fondue with gratin potatoes and vegetables plus a desert and a half bottle of wine (or soft drinks) for €38 a head.
There is a vegetarian option which must be ordered at the time of booking
This is really good value in a lovely setting so if you are interested please email Sabrina at firstname.lastname@example.org by Monday 22nd January to make a booking. Let her have your menu choices and numbers – plus the School Name. She is not asking for a deposit but she is preparing the food especially, so you must turn up if you have booked.
28. SPECIAL PRIZE
Incline - Beyond X -are once again giving a fantastic prize – this year they are offering a cat suit to be specially designed by the winning girl and discounted suits to the rest of the team. If you are interested in being considered for this prize please contact me or enter your school name on the list at the Welcome Desk.
29. SPONSORS and SUPPORTERS
We are extremely lucky to have so many generous Sponsors and Supporters who give us donations, prizes and gifts for our ‘Goody bags. They are all on our website, please click on their logos to find out more about them and see if you can support them, to show your thanks for them supporting us.
Some of our major sponsors will be attending the event, Chelski – Equity - JDX - MPI-MTGY and Ski Club of GB will all be there and maybe some others. Please try to meet them at the receptions and find out about their companies.
30. DRAFT PROGRAMME OF EVENTS and MAP OF FLAINE
Programme of events - click here
Resort map - click here
IMPORTANT - IN CASE OF EMERGENCY DIAL 112 (equivalent to 999 in UK)
If you need to contact me urgently my number is 0044 7930 414 134
Chief of Championships